Payment Overview

The green status bar indicates your progress toward a completed application. Once you have entered all required items on the application, a blue “Pay and Submit this Program” button will appear. Once you have reviewed your application for accuracy and completion and have finalized your program selections, click this button to submit your application. PharmCAS cannot delete program selections after you submit your application. You can continue to add programs, although all application fees must be successfully processed before 11:59 pm Hawaii Time (HT) on the individual program’s deadline date in order to apply.

PharmCAS Application Fee

The PharmCAS application fee is based on a graduated scale that varies based on the number of programs you choose to receive your application. Your application will not be processed until your payment is received. 

Fee Schedule for the 2023-2024 Application Cycle

Number of PharmCAS Program Designations	PharmCAS Fee Due
1	$175
2	$235
3	$295
4	$355
5	$415
6	$475
7	$535
8	$595
9	$655
10	$715
11 or more	Add $60.00 for each additional program

    

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Payment Methods

PharmCAS Accepts the Following Payment Methods:

•     Visa credit cards
•     Visa debit cards
•     Mastercard credit cards
•     Mastercard debit cards
•     American Express
•     Discover

PharmCAS Will Not Accept the Following Payment Methods:

•     Bank debit cards (no Visa or Mastercard logo)
•     Money orders
•     Cashier’s checks
•     Personal checks
•     Cash
•     Payments made over the phone

Refund Policy

PharmCAS application fees are non-refundable. PharmCAS does not issue refunds for withdrawn applications or missed deadlines. Before submitting your application, you are prompted to review and agree to a Release Statement and the Applicant Code of Conduct. These documents include the no refund policy and describe applicant responsibilities throughout the application process.

Credit Card Payment Disputes

Applicants who issue a dispute through their credit card company to reverse a payment, known as a chargeback, that are not authorized by PharmCAS will receive a bad-payment notification, and the application will be removed from consideration from all programs. Applicants will be given 10 business days to mail a money order payment for the full application fee, plus a $25 bank processing charge to reinstate their application. If PharmCAS does not receive payment within the allotted time frame, the application will remain blocked, and all programs to which the applicant applied will be notified of nonpayment. If the application cycle ends with an application in a bad-payment status, the applicant will be barred from creating future PharmCAS accounts until all fees owed to PharmCAS from previous cycles are paid in full.

Card Holder Authorization

If you use the credit card of a parent or guardian to pay application fees, communicate with the card’s owner and ensure he or she is fully aware of all charges in advance. If a cardholder disputes a charge, your application will encounter delays, holds, and additional fees, even if the cardholder reverses the dispute. 

Repeat Applicants with Balance Due

Repeat applicants with outstanding fee balances will be placed on HOLD until payment for the previous and current cycles are received in full.

Supplemental Application Fees

Do NOT send to PharmCAS. In addition to the PharmCAS application fee, pharmacy programs may require you to send a supplemental fee directly to the program. The supplemental application fee deadline may be the same as the PharmCAS deadline, or at a later date. Review the School Directory or contact the program directly to obtain supplemental application fee instructions.

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A fee waiver request must be received and processed before you submit your application.

A limited number of PharmCAS application fee waivers are available. Waivers are granted to financially disadvantaged applicants on a first-come, first-serve basis. PharmCAS will decide if you qualify for a fee waiver based on your income, or your parent’s income if you are claimed as a dependent, as reported on the most recent Federal Income Tax Return. No other documentation is accepted. If you receive a fee waiver, you may apply to a maximum of one (1) PharmCAS program for free. If you receive a waiver and choose to apply to more than one (1) PharmCAS program, you will be responsible for an incremental fee of $60 for each additional designation. The PharmCAS fee waiver applies to the PharmCAS application fee only. 

Fee Waiver Instructions

Do not submit your application until PharmCAS approves or denies your fee waiver request. If you submit your application prior to notification, PharmCAS will automatically deny your fee waiver request.

• On the application dashboard, click your name and select “Fee Waiver” from the list
  
  
• Complete the required fields in the “Financial Income Fee Waiver Request” section.
• Upload an electronic copy of your most recent federal income tax return (1040, 1040A, 1040EZ) to PharmCAS. If you are claimed as a dependent on someone else’s tax return, such as a parent or parents, submit that tax return instead.
• Click the Submit button.

Low-Income Levels

To qualify for a fee waiver, you must have filed or be claimed as a dependent on a 2022 Federal Income Tax Return Form 1040, 1040A, or 1040EZ with an adjusted gross income that falls below the Low-Income Level listed below. PharmCAS fee waiver decisions are tied to the U.S. Department of Health and Human Services' poverty level guidelines. The Low-Income Level is based on 200 percent of the U.S. Department of Health and Human Services poverty guidelines and used to determine what constitutes a low-income family.

2023 Low-Income Levels

Persons in Family or Household	Income Level	Persons in Family or Household	Income Level*
1	$29,160	6	$80,560
2	$39,440	7	$90,840
3	$49,720	8	$101,120
4	$60,000	For each additional person, add $10,280
5	$70,280

 

 

 

 

 

 

 

 

 

*Adjusted gross income for calendar year 2022. Changes in your current year financial situations will not be considered.

Household Size

PharmCAS follows the Free Application for Federal Student Aid (FAFSA) rules for determining household size. If you are claimed as a dependent, view the FAFSA page to determine your parents’ household size. If you are not claimed as a dependent, view the FAFAS page to determine your household size.

Waiver Notification

Once you submit your fee waiver request, it can take up to 10 business days to process. The status of your request will be sent to both your e-mail address and your application inbox. While your fee waiver request is pending, you are unable to submit your application. To submit your application and forfeit your waiver request, return to the Fee Waiver section and click Cancel Request. Once you submit your application, you are ineligible to apply for another fee waiver in the same application cycle.

Waiver Approval

If your waiver is approved, $175 will be automatically deducted from your total fees. You will be responsible for any remaining balance. Contact customer service immediately, if you do not see the waiver amount deducted.

Waiver Expiration

Once you have received your waiver, you must apply it within 14 days (including holidays and weekends). If your waiver is not used within 14 days, you will forfeit the waiver and it will be given to another qualifying applicant. 

Other Fees

PharmCAS will notify your designated program(s) if you qualify for and are granted a waiver. You may still be responsible for supplemental application fees, regardless of your PharmCAS fee waiver status. If you received a fee waiver during a previous cycle, you may still apply for another in the next cycle.

Fee Waiver Waitlist

If an applicant is deemed eligible for a fee waiver, but all available waivers have been issued, then the individual may be placed on the fee waiver waitlist for up to 14 days in case any unused (unclaimed) fee waivers become available for use. If an applicant wants to remain on the fee waiver waitlist, then the individual must NOT submit the PharmCAS application during the 14-day period. There is no guarantee that a fee waiver will become available to applicants on the fee waiver waitlist. Pharmacy schools are not required to issue individual deadline extensions to applicants.

Applicants may choose to notify their designated pharmacy schools about their fee waiver waitlist status; however, pharmacy schools are not required to offer financial support. Applicants must send all other fee waiver communication directly to PharmCAS Customer Service.

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